REQUEST FOR QUOTATION (RFQ)
Regarding Temporary office construction
Date: 24 Aug, 2025
Dear Sir / Madam:
We kindly request you to submit separate quotations for Temporary office construction, please submit your proposal with timeline, especially time and cost required for each procedure.
Quotation should be submitted on or before 27 Aug, 2025 2:00 PM via email to the address below:
Attention: Lewin (Cell: 09081617030)
E-mail address: procurement@dredging-chec.com
It shall remain your responsibility to ensure that your quotation will reach the address above on or before the deadline. Quotations that are received by CHEC after the deadline indicated above, for whatever reason, shall not be considered for evaluation.
Please take note of the following requirements and conditions pertaining to the supply of the mentioned services above:
| Brief information: |
Temporary office construction for Philippine Pasay Reclamation Development Project |
| Details of service |
Refer to Annex 1. |
| Currency of Quotation |
PHP (Philippines peso) |
| Deadline for the Submission of Quotation |
27 Aug, 2025 2:00 PM |
| Language |
English |
| Documents to be submitted |
l Quotation ; l SEC, BIR, Business permit; l Product related materials (if applicable); l Financial Statement; l Contact person ID Scanned Copy; l Company Profile (if applicable). |
| Period of Validity of Quotes starting from the Submission Date |
30 days. |
| Payment Terms |
1Initial Payment: The Contractor shall issue a valid VAT special invoice (or: tax-compliant invoice) for the full advance payment amount to the Client within 5 working days after the Client's written confirmation of the Contractor's site mobilization (Manpower, materials & equipment).The Client shall transfer the 50% initial payment (of total contract value) within 15 working days after receiving and verifying the invoice; 2 Final Payment: Upon completion of the works and acceptance by the Employer, the Contractor shall, within five (5) working days, submit a valid and official VAT special invoice of the corresponding amount. The Employer shall settle the remaining fifty percent (50%) of the contract amount within fifteen (15) working days upon receipt of the complete and compliant documents; 3 The contract price is tax-inclusive price,with a tax rate of 12%, withholding tax rate of 2%. |
| Evaluation Criteria |
Experience, responsiveness/Full compliance to requirements and lowest price [1]. |
| CHEC will award to: |
One business firm who meets the requirements. |
| Contractual Period |
To be confirmed. |
| Annexes to this RFQ |
l Price Schedule (Annex 1). |
| Contact Person for inquiries [2] |
Attention: Lewin Cell:09081617030 E-mail address: procurement@dredging-chec.com Any delay in CHEC’s response shall be not used as a reason for extending the deadline for submission, unless CHEC determines that such an extension is necessary and communicates a new deadline to the Proposers. |
Services offered shall be reviewed based on completeness and compliance of the quotation with the minimum requirement described above and any other annexes providing details of CHEC requirements.
【1】CHEC reserves the right not to award the contract to the lowest priced offer, if the second lowest price among the responsive offer is found to be significantly more superior, and the price is higher than the lowest priced compliant offer by not more than 10%, and the budget can sufficiently cover the price difference. The term “more superior” as used in this provision shall refer to offers that have exceeded the pre-determined requirements established in the specifications.
【2】This contact person and address is designated by CHEC. If inquiries are sent to other person/s or address/es, even if they are CHEC staff, CHEC shall have no obligation to respond nor can CHEC confirm that the query was receive
The quotation that complies with all of the requirements and offers the lowest price, as well as all other evaluation criteria indicated, shall be selected. Any offer that does not meet the requirements shall be rejected.
Any discrepancy between the unit price and the total price (obtained by multiplying the unit price and quantity) shall be re-computed by CHEC. The unit price shall prevail and the total price shall be corrected. If the supplier does not accept the final price based on CHEC’s re-computation and correction of errors, its quotation will be rejected.
CHEC is not bound to accept any quotation, nor award a contract/Purchase Order, nor be responsible for any costs associated with a Supplier’s preparation and submission of a quotation, regardless of the outcome or the manner of conducting the selection process.
CHEC implements a zero tolerance on fraud and other proscribed practices, and is committed to identifying and addressing all such acts and practices against CHEC.
Thank you and we look forward to receiving your quotation.
Sincerely yours,
China Harbor Engineering Company (CHEC)
Annex 1
QUOTATION
| NO |
Project Name |
Description of Work Item |
Unit |
Quantity |
Budget Amount (PHP) |
|
| Unit Rate |
Total Amount |
|||||
| 1 |
Site leveling and compaction |
|||||
| 1-1 |
Office Area |
1.Name: Entire Office Area 2.Materials: Small surveying equipment and tools 3.Scope of Work: Leveling, slope adjustment, grading, and compaction in coordination with equipment 4.Other Remarks: All other unspecified matters shall be comprehensively considered in accordance with the drawings and applicable specifications.. |
㎡ |
2300 |
||
| 2 |
Ground Hardening |
|||||
| 2-1 |
Office Area Hardening |
1.Item Name: Office Area |
㎡ |
2300 |
||
| 3 |
Construction Site Installation |
|||||
| 3-1 |
Container Office |
1. Name: Office 2. Material:Steel frame structure, color steel sheet roofing, PVC (polyvinyl chloride) infill wall panels 3. Specification:2450mm × 5800mm × 2500mm 4. Fire Resistance Rating:Grade A 5. Others: Includes mechanical equipment, materials, etc. All other unspecified matters shall be comprehensively considered in accordance with the drawings and relevant specifications. |
Unit |
5 |
||
| 3-2 |
Temporary site fence |
1. Name: Temporary Fence 2. Material: C25 concrete footing, prefabricated fence panels (supplied by Party A). 3. Specification & Scope of Work: 0.3 × 0.3 × 0.4 m concrete (excavation + concrete mixing and casting) and installation. 4. Height: 2 m 5. Others: Includes equipment, tools, etc.; any other unspecified items shall be comprehensively considered in accordance with the drawings and relevant standards. |
m |
300 |
||
| 4 |
Office Area Drainage System |
|||||
| 4-1 |
Surface Drainage Channel around the Office Premises |
1. Name:Office Area Drainage Ditch 2. Material:Masonry structure with plastic cover plates 3. Specification:250mm (width) × 300mm (depth) 4. Scope of Work:Excavation and backfilling; slope preparation; masonry construction; plastering; final backfilling; installation of cover plates. 5. Remarks:Including necessary equipment, tools, and materials. Any other items not specified shall be implemented in accordance with the design drawings and relevant specifications. |
m |
100 |
||
| 5 |
Outdoor Illumination System |
|||||
| 5.1 |
Light Pole Foundation |
1. Outdoor Lighting Pole Concrete Foundation 2. Specification: 0.5 × 0.5 × 0.6 m 3. Scope of Work: Excavation, formwork installation, concrete mixing and pouring, (with embedded bolts or embedded reinforcement). 4. Others: Includes machinery, equipment, and materials; any other unspecified items shall be comprehensively considered in accordance with the drawings and relevant standards. |
Unit |
8 |
||
| 5.2 |
Outdoor Lighting Power Supply |
1. Name: Embedded Electrical Conduit (Wiring) 2. Specification: 2 × 4 mm² 3. Material: Copper core 4. Scope of Work: Layout and installation of power supply lines, etc. 5. Others: Includes machinery, equipment, and materials; any other unspecified items shall be comprehensively considered in accordance with the drawings and relevant standards. |
m |
170 |
||
| 5.3 |
Outdoor Lighting Power Conduit |
1. Name: Embedded PVC Conduit 2. Specification: Ø2.5–50 mm 3. Material: PVC 4. Scope of Work: Layout of power supply lines (including trenching and backfilling), etc. 5. Others: Includes machinery, equipment, and materials; any other unspecified items shall be comprehensively considered in accordance with the drawings and relevant standards. |
m |
170 |
||
| Total Price (incl. tax) (Php) |
|
|
|
|
||
Proper breakdown is necessary.
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